AGM 2024

AGM Meeting Minutes 

Wednesday 16th October 2024 – 19:45 

The Bedford Pub, Balham 

Committee Attendees: Julian G, Liam C, Ben S, Peter C, Peter M, Damion C, Artur C, Mike Y, Brent M, Adrien M 

In total there were 88 attendees 

Agenda 

Welcome

  • Julian welcomed the club members and walked through the various topics that would be covered in the evening 

  • With 88 attendees, Pete declared the meeting open 

    Committee

  • Pete ran through the current composition of the Committee before thanking the members of the Committee that would not be standing any more 

  • Adrien was introduced as Head of Community 

  • Ahead of the AGM, the roles of Community and Social Media had been advertised by the Club. Whilst Adrien had been appointed in the role of Community, due other resignations on the Committee, 3 roles are now open including Diversity & Inclusion, Social Media and Member experience. The Committee said it welcomed applications and would send out job descriptions for these 

  • The positions of Chair, Treasurer and Secretary must be opened each year for applications, and if necessary a vote. Ben Smith stood for Chair. Ben was successfully proposed by a number of members in the room and also seconded by a number of members in the room. Liam stood again for Treasurer. Liam was successfully proposed by a number of members in the room and also seconded by a number of members in the room. Pete stood again for Secretary. To avoid any conflict of interest, Pete asked Liam to run the process for himself. Pete was successfully proposed by a number of members in the room and also seconded by a number of members in the room 

    Recap of 2024 so far

  • Julian gave a brief overview of the events that LDN Riders had been involved with in the press including highlighting successful campaigns on Youtube, with SportingQueer and highlight different members of the Club through the press 

  • Ben ran through the stats of 2024 and how these had improved on 2023 including the number of new Ride Captains, how many rides had taken place and the improvement levels of the riders. Ben also ran through who the most active members of the club 

    Members survey

  • Ben ran through the results of the members survey including the number of responses and what tier they are, what matters most to our rides 

  • Ben also went through what the Committee had taken away from the results and therefore what the focus areas of the Club would be for 2024. These included:

    • Ride Captain support and development 

    • Improving and better defining riding tiers 

    • Sessions to improve riding ability 

    • Diversity efforts 

    • The Club’s service to the LGBTQ+ community 

  • Ben thanked everyone for their participation and prizes were awarded 

    Finances

  • Liam ran through the current state of the club finances including ingoing and outgoing through the year 

  • A detailed breakdown on different areas of spending was also provided 

    Health & Safety

  • Lawrence gave an update on Health and Safety measures in the club including that everyone is responsible for safe riding and some rules of the road

    Sponsorship

  • Unfortunately Lee was unable to join given his Mount Everest Expedition 

  • Pete ran through what the Club’s sponsors had done for the club this year including Leigh Day, Glamazon, Fettle, Zults and Friends of Dorothy 

  • Pete also reminded Members that there are a number of perks available that are located on the Members section of the website 

    Ride Captains

  • Peter and Damion ran through the success in onboarding new Ride Captains throughout the year and what mechanisms had been used to grow the number 

  • Ride Captains are an important part of the Club, as the more Ride Captains we have, the more we can increase the frequency and quality of Rides available 

  • Specific points were made around the number of recurring events that the Club has on offer each week as well as the number of Ride Captains putting on rides for Green and Blue rider, as well as the success of Co-Captaining as a strategy to increase the number of Ride Captains and Rides 

  • An update was given on plans for 2025, including a re-onboarding process which would also include some Health and Safety aspects and also voluntary First Aid Training 

    Plans for 2025

  • Brent ran through a number of the plans for the club for the rest of 2024 and 2025 including the Christmas Party, Award Night and International trips 

  • Liam then gave Julain a special thankyou as he would be standing down as Chair 

  • Julian than expressed his thanks to the Club that he has grown over the past three years 

    Questions

  • An opportunity was given for Club Members to ask any questions 

  • Are the club planning anything about Group riding skills? Pete answered that the Committee have been discussing this and need to form a firmer plan around this to ensure good execution. That is linked to Leigh Day’s proposed sponsorship of Health and Safety content. The Committee agreed to have further discussions on this topic 

  • What are the club doing on the Tiering system as it can be confusing? Could we use numbers rather than numbers? Pete answered, as had been raised in the meeting, the Committee are discussing if there need to be any adjustments made to the Tiering system to ensure more understanding 

  • What are the Clubs plans on the current level of members and pros/cons of any approach? Ben answered that the Club had to cap members of the Club at 500 given operational issues 

  • The Club had been in a growth period to ensure financial independence, but that the current level of members provided that independence 

  • The Club’s focus now is around quality of experience for all members rather than a specific members number target

  • An update was also provided on Spond

  • After questions had finished, Pete declared the meeting closed